ItemRecovering and Reusing Archival Data for Science: Investigating Curatorial Practices Across Disciplines(Research Data Alliance, 2021-11-03) Shiue, Hilary Szu Yin; Sorensen, Amanda; Clarke, Cooper T.; Fenlon, KatrinaExtensive, scattered collections of historical research records and legacy scientific data have largely untapped, but potentially enormous value to ongoing and future research. While research and practice in data reuse and curation have focused almost exclusively on contemporary scientific data—data from active or recent research, data already hosted in repositories, and data which are already computationally or analytically amenable—scattered data rescue initiatives, or efforts to recover and reuse historical data, have illuminated the potential benefits of curating historical data for current and future reuse in a variety of contexts. Yet we know little about the range and impact of existing efforts to recover historical data across disciplines, the unique curation challenges of historical scientific materials, and the recovery and reuse practices of scientists and curators specifically directed at archival or defunct data. The "Recovering and Reusing Archival Data for Science" project (RRAD-S) is conducting semi-structured interviews with scientists and curators to investigate recovery and reuse efforts directed at archival data, including data in the historical and special collections of libraries and archives, but also data lurking in boxes of unpublished documents in the basements of research centers. Through interviews with experienced domain experts across various disciplines and organizations, we are investigating the landscape of current data recovery efforts and identifying differences and commonalities among the priorities, processes, and practices of data recovery and reuse in different research contexts. In particular, we are examining differences in the practices of professional data curators and scientists or domain experts. The RRAD-S study builds on prior case study research, which developed assessment factors and a processing guide to assist memory institutions in evaluating the challenges and opportunities of recovering data from archival collections. The current phase of research will translate findings into practical guidance for the scientific and curatorial communities, characterize historical data reuse in novel contexts, and illuminate the curatorial practices of scientists themselves in the course of reuse. ItemData Rescue at the U.S. National Agricultural Library: Case Studies of 3 Hybrid Collections(Research Data Alliance 16th Plenary, 2020-11-09) Shiue, Hilary Szu Yin; Clarke, Cooper; Fenlon, KatrinaWhile the open science movement facilitates discussions in managing, preserving and curating data from active and ongoing research, data rescue efforts respond to the growing recognition of the value and reuse potential of data biding in unpublished records and collections of legacy research materials. Making data embedded in these records available for reuse may support longitudinal analysis, meta-analysis, and cross-disciplinary research. The data rescue project was led by graduate fellows in the University of Maryland College of Information Studies (iSchool) Digital Curation Fellowship, a cooperative agreement between iSchool and the U.S. National Agricultural Library. We identified 18 assessment factors after conducting three case studies to investigate potential issues of curating collections with the purpose of data recovery and reuse. Although there is no one-size-fit-all solution to process and appraise data-rich collections, the 18 assessment factors assist curators to navigate different issues and find most suitable methods to make research data available. ItemAn Analysis of Federal Policy on Public Access to Scientific Research Data(Data Science Journal, 2017) Kriesberg, Adam; Huller, Kerry; Punzalan, Ricardo; Parr, CynthiaThe 2013 Office of Science and Technology Policy (OSTP) Memo on federally-funded research directed agencies with research and development budgets above $100 million to develop and release plans to increase and broaden access to research results, both published literature and data. The agency responses have generated discussion and interest but are yet to be analyzed and compared. In this paper, we examine how 19 federal agencies responded to the memo, written by John Holdren, on issues of scientific data and the extent of their compliance to the directives outlined in the memo. We present a varied picture of the readiness of federal science agencies to comply with the memo through a comparative analysis and close reading of the contents of these responses. While some agencies, particularly those with a long history of supporting and conducting science, scored well, other responses indicate that some agencies have only taken a few steps towards implementing policies that comply with the memo. These results are of interest to the data curation community as they reveal how different agencies across the federal government approach their responsibilities for research data management, and how new policies and requirements might continue to affect scientists and research communities. ItemData rescue: An assessment framework for legacy research collections(2020-09-30) Hoffman, Kelly M.; Clarke, Cooper T.; Shiue, Hilary Szu Yin; Nicholas, Phillip; Shaw, Miranda; Fenlon, KatrinaWidespread investments in the reproducibility and reuse of scientific data have spurred an increasing recognition of the potential value of data biding in unpublished records and collections of legacy research materials, such as scientists’ papers, historical publications, and working files. Recovering usable scientific data from legacy collections constitutes one kind of data rescue: the application of selected data curation processes to data at imminent risk of loss. Given the growing interest in data-intensive science and growing movement toward computationally amenable collections in memory institutions, the National Agricultural Library and other curation institutions need systematic approaches to processing legacy collections with the specific goal of retrieving reusable or historically valuable scientific data. This white paper reports on research conducted under the auspices of the Digital Curation Fellows Program, a collaborative research initiative of the United States Department of Agriculture’s National Agricultural Library and the University of Maryland College of Information Studies. We offer a framework for assessing collections of scientific records for the purpose of data rescue, developed through research on three case studies of agricultural research collections. This framework aims to guide data rescue initiatives at the National Agricultural Library and other agricultural research centers, and to provide conceptual and practical framing for emerging conversations around data rescue in the agricultural research community and across disciplines. ItemMaintaining Institutional Historical Collections through Rapid Appraisal of Employee Files(2020-08) Shaw, Miranda; Nicholas, PhillipIn the past decade, institutions like the National Agricultural Library (NAL) have not consistently preserved records documenting their history. This lack of documentation has the potential to damage the credibility and transparency of federal institutions like the NAL. This paper considers how employee’s personal work files can supplement other records to document the history of federal institutions, and suggests procedures for rapid, systematic appraisal of employees’ files to support efficient collection development. In an effort to fill gaps in the historical record of the NAL, Susan McCarthy, Associate Director for the NAL’s Knowledge Services Division, donated her collected analog and digital work papers—amassed over a thirty-year career—to NAL Special Collections. McCarthy also hired two archives fellows (the authors of this report) to assist Special Collections with processing her collected documents, and to conduct research on rapid appraisal methods to support efficient processing of this very large collection. We conducted an initial survey of McCarthy’s files and found valuable information pertaining to events and activities in the history of the NAL. In order to rapidly appraise those materials for the collection, we crafted a collection development policy specific for McCarthy’s documents by researching policies at other national libraries. The results uncovered in this process indicate that institutions should seriously consider supplementing historical collections with employee’s work files, and conducting outreach for external help when appraising donations for these collections. ItemData Rescue Processing Guide: A Practical Guide to Processing Preservation-Ready Data from Research Data Collections(2020-09-29) Clarke, Cooper T.; Shiue, Hilary Szu Yin; Shiue, Hilary Szu Yin; Fenlon, KatrinaThis processing guide was developed for use in combination with rapid data appraisal methodology in order to make valuable data available to users as quickly as possible. Data rescue is the process of identifying, intervening, and revitalizing data-rich materials at risk of loss to produce preservation-ready data. Data-rich materials are any medium, either digital and/or analog, that contain data and/or research findings. Preservation-ready data are the final product of processing, stabilized and with sufficient description for preservation and dissemination. Rapid appraisal differs from traditional appraisal in that it applies a uniform framework to determine the information’s values as quickly as possible, enabling data rescue. This processing guide was written by University of Maryland (UMD) graduate students in the College of Information Studies for use by the National Agricultural Library (NAL) of the U.S. Department of Agriculture (USDA), through the NAL-UMD Digital Curation Fellows program. ItemFinal Report and Recommendations of the Data Rescue Project at the National Agricultural Library(2020-08) Clarke, Cooper T.; Shiue, Hilary Szu YinThe National Agricultural Library (NAL) identified a need for a framework of guidance to support rapid appraisal and processing for scientific researchers’ collections after being offered collections of scientific data and data-rich materials that required immediate appraisal before acquisition. This Report and accompanying Data Rescue Processing Guide document the work and scholarship of the Data Rescue Project. ItemNational Agricultural Library: Digital Curation Plan(2016) Punzalan, Ricardo; Kriesberg, Adam; Daniels, Morgan; Gucer, KathrynThis report presents the observations, findings, and recommendations of the Agricultural Data Curation team at the University of Maryland’s College of Information Studies on digital curation and preservation at the National Agricultural Library (NAL). Through sustained engagement at the library involving the PI, postdoctoral fellows, and Masters fellows, we developed these recommendations for NAL to build an integrated and sustained digital preservation infrastructure which takes advantage of its position as one of the United States’ National Libraries and positions it to lead the USDA and agricultural community in providing next-generation information services. ItemDigital Workflows at the National Agricultural Library and Implications for Preservation(2018-02) Daniels, MorganThis study was designed to surface needs for an organization-wide digital preservation infrastructure at the National Agricultural Library by examining the processes currently used at NAL in routine work with digital materials. It used an observation-based interview method to learn directly from staff members about their workflows with digital objects, combining the information gathered into models that depict their work. The report is organized to follow each of the four major digital workflows, ending with a discussion of the implications of the study for an overarching digital preservation program at the library.