Open Access Policy Bulk Collection Toolkit

Abstract

This toolkit, developed in the Fall 2025 semester, facilitates the collection of eligible materials to increase compliance with a campus open access policy. The toolkit is designed to support individuals outside of the libraries and/or repository staff with collecting materials directly from publishing faculty members. The toolkit includes: -A short presentation (slides) on the OA policy and its benefits to researchers -A graphic representation of the collection workflow -A checklist for the collection process with built in timeline and tracking -A template for bulk deposit based on the UMD DSpace metadata schema -A set of draft email templates for communicating with faculty -A presentation on this toolkit and the pilot initiative that it supported was made at the Northeast Institutional Repositories Day (NIRD) on December 5, 2025: https://zenodo.org/records/17941001